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The 10 Smartest AI Tools to Take Notes in Zoom and Teams Meetings
AI meeting assistants are transforming how teams capture and act on discussions. From free tools like Fathom to advanced analytics from Avoma, these 10 apps automatically transcribe, summarize, and extract action items from calls.
👉 AI meeting assistants now automatically join Zoom, Teams, and Meet calls to record, transcribe, and create summaries without human intervention.
💰 Fathom provides unlimited meeting transcription, highlighting, and summarization completely free with no usage restrictions.
🌍 tl;dv transcribes and summarizes meetings in over 30 languages, making global team collaboration more accessible.
🔗 These tools integrate with popular platforms like Slack, HubSpot, Salesforce, and project management software to automate follow-ups.
📊 Advanced options like Avoma analyze call sentiment, speaker talk ratios, and conversation topics for sales coaching insights.
🚀 Teams can now search past meeting transcripts, assign tasks automatically, and get instant action items without manual note-taking.
• Otter.ai (OtterPilot) – Joins your Zoom, Teams, or Google Meet calls to record and transcribe conversations. Creates meeting summaries and includes a chatbot you can ask about the discussion. Link: otter.ai
• Fireflies.ai – Records virtual meetings (Zoom, Teams, Webex) and creates detailed summaries with action items. Connects with calendars, Slack, CRM, and project tools to automate follow-ups. Link: fireflies.ai
• Fathom – Free meeting recorder that transcribes, highlights, and summarizes meetings with no usage limits. Works with Zoom, Teams, and Google Meet. Creates summary outlines with timestamps and captures action items. Syncs with HubSpot and Salesforce. Link: fathom.video
• Avoma – Records and transcribes meetings, then analyzes them for insights. Shows call sentiment, topics discussed, and speaker talk time. Best for sales teams and coaching calls. Link: avoma.com
• tl;dv – Records and summarizes meetings in over 30 languages. Captures key points from Zoom, Teams, or Meet calls. Pulls customer feedback and feature requests from calls and shares them with your team. Link: tldv.io
• Sembly – Transcribes meetings and creates structured notes that identify decisions, tasks, and issues. Joins calls from your calendar and creates shareable summaries with action items. Link: sembly.ai
• Airgram – Records, transcribes, and summarizes Zoom, Teams, or Google Meet conversations. Creates written records you can review, edit, or share. Allows team members to add notes during meetings. Link: airgram.io
• Supernormal – Joins meetings and creates timestamped transcripts with key summary points. Uses templates to format notes and highlights decisions and action items. Assigns tasks to specific people. Link: supernormal.com
• Circleback – Records, transcribes, and summarizes meetings on Zoom, Teams, Google Meet, Slack Huddles, or in-person. Automates follow-up emails with summaries and tasks. Includes search across past transcripts and a chatbot for meeting questions. Link: circleback.ai
• Krisp – Known for noise cancellation, also transcribes and summarizes calls in real time. Runs on your device as a virtual microphone without adding meeting participants. Gives you clean audio and instant transcripts. Link: krisp.ai
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